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There are occasions where your intention is not to have a conversation with
other team members regarding a translation issue; but rather, to document or justify a decision
made. Often these are for the benefit of the consultant who will later review the work, or for
future daughter translators who might wish to understand the exegesis of the front translation.
It is generally the advisor, rather than the translator, who creates these
Information notes, and so by default the ability to insert and edit them is turned off
(because OurWord's default audience is the translator, not the advisor.) So when OurWord
encounters such a note, it is by default displayed as a simple, uneditable note as illustrated
here.
If you wish to create these Information notes, first go to the Configuration
dialog (in the Tools menu), and from there, select the Notes tab from the list to the left. You will
then see a setting "Can create Information notes?", which you should set to "Yes."
The result of this is that when you insert a note (which you do the normal way
via the Insert command),
you will now have "Information" as a choice in the dropdown where you assign the note to someone.
By assigning the note to "Information", you are declaring to OurWord that it is this special type of
Information note; and it thus will appear as the non-editable, balloon-style note above to consultants
and others who later examine it. That is, to you these notes will be editable; and in fact you
and other advisors can optionally interact on it just like with other notes. But to those for whom
this setting is turned off, it will not be editable, and only the initial message within the note
will be shown.
Contextual Display
Information notes are not considered relevant to the translator as he is
drafting the vernacular, and therefore are only visible in the Back Translation and
Consultant Preparation views. If, however, you have turned on the ability to edit Information
notes as described above, then they will appear to you in all views. We assume that if
you wish to edit these notes, then they should be available to you in every context.
It is also possible to see Information notes that were written in the Front
translation, by using the four-column Consultant Preparation view. Consultants unfamiliar with
OurWord will need to understand that when a daughter translation follows a front, that the justification
for an exegesis may well exist in a note that resides only in the Front translation. That is, because
OurWord displays both Front and Daughter Information notes in the four-column view, it should not
be necessary to copy Front notes into the daughter translation in order to explain an exegesis to
the consultant (unless, of course, the daughter has followed a different exegesis.)
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